How Visitor Technology Is Making Safer Offices

Visitor technology, including visitor management systems, has revolutionized how businesses and organizations handle the flow of visitors on their premises.  

With the increasing importance of security and safety in the workplace, companies have turned to advanced visitor management systems to keep their employees and guests secure. 

These systems provide a range of features that enhance security and improve the overall visitor experience. Visitor technology is essential for creating safer offices, from sign-in and identification verification to real-time reporting and evacuation planning. 

This article will explore how visitor technology makes safer offices through visitor management systems providing increased security and peace of mind for everyone involved. 

What is visitor technology?

In modern working environments and busy worlds, it is not easy to ignore the continuous in and out of visitors. But how do you manage them? Well, that’s why you require a visitor management system.  

Now, you might be wondering what visitor management is. Visitor management goes beyond the “sign in sheet” at the reception area. It is known for being a comprehensive approach that helps to safeguard your workplace while enhancing all kinds of administrative tasks.  

With the help of visitor management, you can adequately control the process of managing your visitors. You can also track who is entering the business premises and who is more than just a regular employee.  

These visitors could be anyone who is not a full-time employee at your organization, for example: 

• Job applicants 

• Contractors  

• Couriers, etc.  

Once you unlock the full advantage of visitor management, you will get access to a robust security posture, some business insights, and a proper and creative visitor experience.   

Traditional Vs. Modern Office Spaces

In the past, the security system for offices was more traditional, with minimum interconnection between the departments.  

The requirement of human supervision was more critical, and people had to intervene and go through a tiresome process of logging into the system. 

Companies use visitor technologies to limit or enable access to office spaces in various ways. Some common ways are: 

• Access Control Systems: These systems use identification methods like RFID cards, biometrics, or key fobs to grant or restrict access to specific areas within an office building.
• Intercom Systems: These systems allow receptionists or security personnel to remotely verify the identity of a visitor and grant access through a door or gate.
• Surveillance Cameras: These systems can be used to monitor the movements of visitors and employees within the office space, providing an extra layer of security.
• Mobile Apps: Some visitor technologies come in the form of mobile apps that allow employees to remotely grant access to visitors, eliminating the need for a physical check-in process.

The rising cases of identity theft cost Americans more than $5.8 billion and continue to be an escalating security issue. A separate system needs a single solution that enterprises can scale up to large offices. 

This is why visitor management technology is making a huge impact. 

Easy-to-Track Identities

Identifying visitors to a business or organization is a crucial aspect of ensuring the safety of employees and guests. This process was often manual in the past and relied on manual sign-in procedures and paper-based visitor logs.  

With the use of a modern visitor management system, this process has been transformed, allowing businesses to quickly and accurately verify the identity of visitors in real-time. 

They utilize advanced technologies such as ID scanning and facial recognition to quickly and accurately verify the identity of visitors.  

This enhances security and provides visitors with a more efficient and streamlined check-in process. Furthermore, most VMS systems offer a cloud access book, which provides greater visibility. 

If someone is there to meet a specific individual, they can receive a notification about the person’s ID. 

More accessible Emergency Exist For Guests. 

In today’s fast-paced business environment, companies must be prepared for any eventuality, including emergencies. In a fire or other emergency, quick and orderly evacuation of the building is critical.  

Visitor management systems can facilitate this evacuation by tracking visitors on the premises and facilitating effective emergency planning. 

Value Penguin shows more than 66 percent of Americans are unprepared for natural disasters. The need to understand how to react to other emergencies increases in confined spaces like offices. 

These systems allow businesses to quickly identify the location of visitors in the building and provide clear instructions for evacuation. This not only helps to ensure the safety of guests but also reduces the potential for confusion and chaos during an emergency. 

Quick Legal Formalities For Businesses

Visitor management technology can be a valuable tool for companies to protect their intellectual property by requiring all visitors to sign a non-disclosure agreement (NDA) before accessing confidential information.  

It can automate the process of NDA signing and make it easier to track who has access to sensitive information. It can also provide an electronic record of the agreement, which can be helpful in a dispute. 

NDAs have become a standard instrument for protecting stakeholders’ vested interests and intellectual property.  

For example- for artists like filmmakers, singers, or ad studios, an NDA for the Visitor is necessary to get feedback while ensuring that footage worth millions of dollars is not leaked. 

Conclusion

Visitor technology has played a significant role in enhancing the safety and security of businesses and organizations.  

You can do:  

• Identification verification and  

• Real-time tracking to  

• Emergency planning and  

• Evacuation procedures, with the help of visitor management systems.  

Moreover, you can get access to organizations with a comprehensive solution for managing visitors to their premises. 

Visitor management systems make the check-in process more accessible, efficient, and secure. Integrating advanced technologies such as ID scanning and facial recognition makes it more capable.   

The benefits of these systems extend beyond just security, with features designed to improve the overall visitor experience. 

Technologies are evolving. Thus, visitor management systems will play an increasingly important role in making offices safer and more secure for everyone. 

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